Software Solutions

Accounts Processing Manager

Whether your Accounts Payable department processes high-volumes of invoices spread across many disparate locations or deals with low-volume large account invoices, the need to introduce cost efficiencies and invoice approval compliance is always relevant.

Traditionally, implementing an Accounts Payable processing solution proved to be an expensive and time-consuming exercise, thereby extending the actual returnon-investment.

Leveraging on proven Microsoft SharePoint technology, Ergo has developed an AP solution which will deliver instant ROI to your organisation, within expedient delivery timelines. he indexing module can be integrated with workflow engines or other external applications to perform validations. For example, the indexer could validate an account code by accessing an external system, ideally via a web service call.

Features:
The solution is component based – therefore, you only have to pay for the components of the product you wish to use. This will also allow the company to phase in the technology as opposed to a ‘big-bang’ approach.

Features within the system include:
• Scanning & Indexing of Invoices
• Image manipulation features [annotations, de-skew, de-speckle etc.]
• Automated Invoice Template Recognition/OCR of key invoice information
• Bulk Invoice-PO Matching
• GL Code matching
• Finance system back-end integration [e.g. SAP,Oracle, SAGE, NAV]
• Intelligent Invoice Approval workflows
• Approval Limits per user management
• Supports Multi-site invoice workflows
• Instant search & retrieve of Invoices
• Secure document management system
• Records management system/archiving add-on
• Fully secure audit trail of all invoices
• Escalation/SLA Management
• Management Reporting
• Purchase Order generation add-on

Solution Benefits:
• Lowered transaction processing costs
• Improved payment accuracy
• Improved capture of payment discounts
• Streamlined audit & compliance processes
• Eliminated or reduced storage costs