Restricted, Confidential, Secret and Top Secret
Despite existing for hundreds of years people and organisations have used classification systems for the protection of information and for the description of things.Read The Article
Carl Linnaeus, a Swedish botanist, physician and zoologist, developed a system for classifying and naming organisms which today the military of many nations use to classify security. They use it for the protection and dissemination of information - Restricted, Confidential, Secret and Top Secret. By using this system, the permitted officer rank or designated people have the permissions to view these electronic or printed documents.
With the advent of GDPR early next year organisations are taking security more seriously than ever before. Many conversations I have about print and the potential risks attributed to a printer or multi-function device (MFD) only highlight the greater emphasis that needs to be put in place to protect these endpoint devices.
Too often I have been told by organisations that “my printers are secure because I use a pull print solution in place” only for Ergo to highlight the many risks that there are in MFD’s through unsecured protocols and settings. HP have shown us through their outstanding video series of “The Wolf” and “The Fixer” the potential damage an unsecured printer or MFD can do.
Organisations are at many different stages when it comes to print security and Ergo have seen how some are way ahead having embraced the concept. However, when we talk about printed documents and Data Loss Prevention the conversation develops into a whole new interesting one to where the response is often “I have asked about this in the past and was told it could not be done”. The reason data loss prevention could not be done in the past is because there previously was no software which had the capabilities that are now available.
At Ergo we can design your very own classification system to protect your information using Carl Linnaeus description of things or military security classifications. By assigning users into organisation units within Active Directory we can set the classification level that they are permitted to have. So, if a user prints a document mark Restricted, Confidential, etc. without having the required security permissions then that document will fail to print and will subsequently notify your Security Officer, IT or Line Manager. They will then have an electronic copy of the document sent to them and they now have the ability to review it. Ergo can also prevent documents being printed which have words or numbers on a page that sit outside of your created classification system, for example PPS or social security numbers.
There are many ways we can prevent unauthorised access by using this system which will help greatly reduce data loss through printing and prevent critical data being printed.
Now more than ever is the time when your data is more important and you really do not want it to fall into the hands of those who will maliciously use it against you. Don’t let rival companies gain a lifeline by using your data against you or get a critical edge in the marketplace from your lack of attention to detail to secure your print estate.
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